About The Club Guide

The Club Guide has been designed as a reference for Club personnel to create better managed, more sustainable and high quality services to their members and the wider community.

This Guide should assist Clubs in effective and efficient administration, systems and procedures essential to gaining consistency at Club and State level. It will help instill a minimum standard of operation across the South Australian Club system.

The contents of the Club Guide will enable Clubs to:

•    Manage administrative functions
•    Practice good finance
•    Liaise effectively with relevant parties

This Guide should be referred as a means to:

•    Identify areas for improvement
•    Identify what areas are already being met
•    Monitor progress and re-evaluate objectives

The Club Guide also includes:

•    The Club affiliation process
•    A standard auditing tool for Club Operations
•    A measure of performance in terms of Club administration

HOW TO USE THE CLUB GUIDE

It is recommended that relevant members of each Club have copies of sections applicable to their roles and responsibilities. The Guide will prove particularly useful when a member assumes a new role in Club management.

A master copy of the Club Guide should be stored in an accessible location in the Surf Club at all times, making it a readily available resource. Copies may be made and distributed to relevant parties.

 
 
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INTRODUCTION - Section 1                                                                                                 

  • About the Club Guide

  • Surf Life Saving SA Strategic Plan

  • Surf Life Saving SA Staff and Contacts

  • Surf Life Saving SA Departments

  • Surf Life Saving SA Clubs

 
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CLUB MANAGEMENT - Section 2

  • Governance

  • Directors, Officers and Governance Obligations

  • Club Constitution

  • Surf Life Saving Australia Policy Register

  • Surf Life Saving Codes of Conduct

  • Affiliation

  • How to Handle Police Enquiries

  • Governance Principles

  • Board/Director Induction

 
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CLUB EXECUTIVE - Section 3

  • Planning

  • Strategic Planning

  • Business Planning

  • Succession Planning

  • Working With Key Stakeholders

  • Club Records

  • Surfguard

  • Meetings

  • Annual Report

 
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COMMUNICATIONS - Section 4

  • Effective Communication

  • Communication Within Lifesaving

  • Information Technology

  • Social Media

 
 

FINANCIAL MANAGEMENT - Section 5

  • Financial Administration

  • Financial Management

  • Compliance

  • Financial and Internal Controls

  • Financial Planning

  • Monitoring and Reporting Progress

  • Audit

  • Employment With Your Surf Club

RISK MANAGEMENT - Section 6

 

  • Insurance

  • Work Health and Safety

  • Member Protection

 
 

MARKETING - Section 7

  • Fundraising

  • Fundraising Tips

  • Sponsorship

  • Selling Sponsorship

  • Intellectual Property

  • Sample Documents

  • Grants

 

MEDIA - Section 8

  • Media Operations

  • Media Releases

  • Incident Media Management

  • Photography and Digital Recording

 
 

MEMBER SERVICES - Section 9

  • Clubs and Member Development

  • Membership Categories

  • Membership Forms

  • Clearances, Transfers and Dual Membership

  • General Member Development Beyond Juniors

  • Volunteers

  • Member Recognition

  • Responsible Service of Alcohol

  • Job Descriptions

  • Member Education and Training

  • Community Programs Education and Training

  • Inclusion Programs

  • Member Education and Training

 

LIFESAVING SERVICES – Section 9

  • Managing Lifesaving Records

  • Patrol Audits

  • Lifesaving Standing Committee

  • Managing Your Beach

  • Patrol Leader Qualifications

  • Stand By Patrols

  • Critical Incident Management

  • Managing Your Equipment

  • Lifesaving Services and Support Operation Groups

  • Policy Requirements

  • Westpac Lifesaver Rescue Helicopter

 

SURF SPORTS – Section 11

  • Surf Sports Participation

  • Patrol Hour Requirements for Competitors

  • Specifications for State Championship Host Clubs

  • Specifications for Surf Carnival Host Clubs

  • Towing Trailers to the Australian Championships

  • State Championship Events Point Score System

  • Participant Fees Season 2016/2017

  • Competition (Gear and Equipment) Levy

  • Carnival Fees

  • Participant Fees Season 2016/2017

  • Competition (Gear and Equipment) Levy

  • Carnival Fees

  • State Championship Fees

  • Annual Trophies Point Scoring

  • Junior Surf Lifesavers of the Year

 

JUNIORS – Section 12

  • Membership Development

  • Age Groups

  • Surf Babies and Little Lifesavers

  • Come and Try

  • Nippers

 
 

Appendices – Section 13

  • Club Check Lists

  • Club Compliance Check List

  • Internal Audit Check List

  • Treasurer Handover Check List

  • Clubs with a Liquor Licence Check List

  • Example Job Descriptions for Club Officers